Position Description: Under the direction of the Associate Director of Dining Operation, the Dining Services Business Office Manager manages the accounting, business, and financial matters for UCLA Dining Services. The position must have the ability to independently prioritize work, and complete projects and daily tasks as outlined and within established deadlines. This includes management of financial reporting, trend and variance analysis, budget planning, accounting, and accounts payable for UCLA Dining Services. The Business Office Manager leads the annual budget planning process for all operation, and the central administrative unit. Prepares and oversees staff in completing complex financial analyses to support strategic planning and operating decisions. Monitors and reports key financial activity, performance measures, and benchmarks for UCLA Dining Services. Supports the monthly process of reviewing and analyzing operating statements prepared by H&HS Housing Business Office. Manage the processing of approximately $40 million accounts payable transactions for ten restaurant operations and the Geffen Academy. Supervise, train, motivate, and evaluate approximately 3 full-time staff, including one Administrative Analyst, one Administrative Specialist and one Administrative Assistant III's, as well as 6 part-time student workers. Provide strong team leadership and build effective work teams. As a member of the Senior Management team, participate in strategic planning and decision making for the department. Develop implement, streamline, and evaluate the business processes, operational plans, procedural manuals, and daily tasks. Research and implement technological solutions to improve and support the business processes. Interface with various campus and other UC entities on issues of policy, procedure, and compliance regulations, and future system enhancements. Also, responsible for ensuring the department is in compliance with all University policies that apply to the areas managed. Act as the main contact for all internal audits conducted by the Auditing and Advisory Service department. Supervise, audit, evaluate, and improve the processing all information input to the various computerized systems including, FoodPro, BruinBuy, Single and Excel Uploaded Recharge entries, and Kronos. Also manage the monthly ledger reconciliation, filing systems, and statement reconciliations. Prepare purchasing requisitions for major expenses and repetitive food and nonfood purchases, and the related new vendor set up, if applicable. Prepare the monthly accrual report and other required financial and payroll reports for Senior Dining Management. Responsible for all functions related to accounts payable and Kronos Timekeeping related tasks, such as overtime reporting, for Dining Services. Possess a high intermediate skill set in Excel to include mutli-functional formula creation, knowledge of Pivot Tables, and the management of external links to other files and other programs. Perform other duties as assigned by the Senior Director of Food & Beverage.
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status. For the complete University of California nondiscrimination and affirmative action policy, see: UC Nondiscrimination & Affirmative Action Policy, https://policy.ucop.edu/doc/4000376/DiscHarassAffirmAction
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UCLA is known worldwide for the breadth and quality of its academic, research, health care, cultural, continuing education and athletic programs. UCLA offers undergraduate degrees in more than 127 majors and graduate degrees in 198 program areas. UCLA has 11 highly regarded professional schools. Eight are ranked among the nation's top 15 in their field by U.S. News & World Report. UCLA is consistently among the most popular campus in the nation for undergraduate applicants. The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, national origin, disability, or protected veteran status. Benefits:UCLA offers a comprehensive benefits package, including an average of three weeks' vacation per year; an average of 12 days per year sick leave; 13 paid holidays per year; health, dental and optical benefits; life insurance; disability insurance; the University of California Retirement Plan with 5 year vesting and various voluntary UC Savings Plans. There are also special programs and privileges available, such as accessibility to cultural and recreational programs, athletic events, and the University Credit Union.