Job no: 502725 Position type: Full-Time 12-Month Department: 012102 - Human Sciences- Head Start Location: Harrison County Categories: Professional Position Open Date: Jun 17 2021
The Assistant Director of Monitoring, Compliance, & Operations serves as the administrative and operational leader of a group of Centers and works collaboratively with the Associate Director of Head Start Program to build a culture of excellence and accountability and ensures the operation of safe and healthy environments that meets required licensing and Head Start standards. The Assistant Director of Monitoring, Compliance, & Operations is responsible for ensuring that data is effectively used to drive decision-making throughout the organization. He or she serves on the organization's Senior Leadership Team and is accountable for both ensuring that the data being used in the program is both accurate and timely, and that the data is effectively utilized and integrated by the management team to drive program quality. The Assistant Director of Monitoring, Compliance, & Operations oversees the management and implementation of the Head Start program's data system application for tracking, reporting and analyzing information about children and families. S/he is responsible for training staff on the use of data, providing technical support and troubleshooting for users, insuring the accuracy of data, and reporting and analyzing information.
Throughout its history, Mississippi State University-Extension (MSU-ES) has demonstrated a deep and abiding commitment to programs that directly impact young children and their families. In the past decade, MSU-ES has distinguished itself as Mississippi's premier infrastructural support of high-quality early childhood education.
Essential Duties and Responsibilities:
* Provides monitoring oversight to assure that all Centers in Program are fully compliant with Head Start Performance Standards, state licensing regulations, and Policies and Procedures. * Builds a Program level team that effectively communicates to coordinate services and support, resolve compliance concerns in a timely manner and establishes a culture of excellence. * Consistently monitors center Health and Safety, including adherence with all licensing requirements. * Weekly provides report to Center Director regarding areas of non-compliance, Health & Safety issues and corrective action plans. * Manages facilities staff. * Works with Executive Director of Head Start Program to develop operational procedures, implement strategic initiatives and complete projects that impact the local program. * Assures that Program Centers are operating within yearly budgetary allocations including CACFP (food program) oversight, managing and monitoring ordering, procurement, inventory, and approval/ reconciliation of petty cash. * Oversees monthly facilities health and safety monitoring to assure timely communication with Operations regarding outstanding health and safety concerns. * Assures that all Centers maintain up to date licensing in all required areas and that proper documentation/follow up is completed after licensing visits. * Analyzes and mitigates risk to the Program (attendance issues, low enrollment, licensing issues) by proactively monitoring; developing an action plan and coordinating with CD and Family Services lead to execute the plan. * Receives, investigates and acts upon significant incidents, accident reports and/or any complaints and concerns expressed by staff, parents and community, subsequently shared with Director. * Coordinates with Service Area leads (Family Services, CD and others as appropriate) to conduct Center Success Rubric self-assessment processes and validation visits. Develops and carries out action plans to promote quality improvement based upon CSR ratings. * Works in coordination with delegate and grantee leadership to carry out other monitoring and quality improvement activities. * Facilitates professional development workshops as appropriate. * Communicates directives, policies and procedures as necessary at center level to families and staff. * Provides in-house expertise and technical support to end-users on a child information database, record-keeping systems, and other analytic questions. * Prepares quantitative and other reports and data presentations for internal and external audiences. * Builds creative reports and communication formats to drive work management and data clean-up prior to major company and Head Start reporting deadlines. * Trains user with varying degrees of knowledge to effectively utilize the agency database systems, and on data-based decision-making. * Completes ongoing assessments (formal and informal) of database user skill-levels and determines need for support/training. * .Ensures compliance with municipal ordinances, state licensing laws, and federal standards. * Responsible for the operation and compliance of fire and security systems for all centers. * Maintains the transportation fleet, obtains insurance cards and vehicle registrations. * Maintains the license compliance files. * All other duties that may be assigned.
* Bachelor's Degree in business, psychology, child and family studies, or social work preferred. * Current driver's license & reliable form of transportation * Have or will obtain certification in CPR and First Aid within the first 6 months of employment. * Physical exam and background checks are required for this position. * Travel required locally or long-distance up to 10% of the time for work-related meetings and functions
* Master's degree in related field. * Previous experience in the education industry, preferable pre-K or Head Start. * 3-5 years' experience in multi-site project management required.
Knowledge, Skills, and Abilities:
* Ability to multi-task, work independently, efficiently organize and communicate effectively with off-site supervisors. * Ability to communicate effectively in written or verbal format to groups of all sizes and individuals. * Excellent computer/e-mail/word processing skills required.
Working Conditions and Physical Effort
Ability to exert up to 40 pounds of force to lift, carry, push, pull or otherwise move objects.
All applicants must apply online at www.msujobs.msstate.edu by submitting: the completed online application, submit a cover letter, resume, three professional references and a current unofficial transcript (with social security numbers removed prior to submission). An official transcript will be required if selected for employment.
Position contingent upon funding availability.
Equal Employment Opportunity Statement:
MSU is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, ethnicity, sex, religion, national origin, disability, age, sexual orientation, genetic information, pregnancy, gender identity, status as a U.S. veteran, and/or any other status protected by applicable law. We always welcome nominations and applications from women, members of any minority group, and others who share our passion for building a diverse community that reflects the diversity in our student population.
Internal Number: 502725
About Mississippi State University
Mississippi State University represents the highest level of research activity for doctorate-granting institutions and is designated by the Carnegie Foundation as an R1-Very High Research Activity University. Also, a National Science Foundation “Top 100” research University, MSU shelters a chapter of Phi Beta Kappa, the nation’s oldest and most prestigious honor society, and values the talents of our distinguished faculty, staff, and student scholars. Here, a culture of inclusion is fostered and we’re driven each day to make a difference at the local, state, regional, national and global levels. At Mississippi State University we invite you to join us as we continue our momentum in research, teaching, and service.
To apply, please go to http://explore.msujobs.msstate.edu/